AIAssistant

Starting with version 3.0, Qalcwise provides integration with AI Assistant, enabling users to perform actions in applications using voice commands. As a result, users no longer need to open applications or manually enter data. Simply click the microphone icon to open the dialog window, where you can either speak your command or enter it as text.

AI Assistant Configuration

To use AI Assistant in Qalcwise, you must configure an external data source.

1. Go to the Administration Panel.
2. Open the External Data Sources tab.
3. Click "Select data source to configure", then choose AIAssistant from the list of available integrations.
4. Fill in all required configuration fields using your access credentials.
5. Click "Save" to complete the configuration.

AIAssistant

After correctly configuring the data source, the AI Assistant will be able to communicate with Qalcwise applications and perform actions based on the user’s voice or text commands.

On the home page, next to the My workspace icon, the AI Assistant icon will appear. Clicking it will open a dialog box with two modes:

Speak -allows you to issue a voice command.

Type - allows you to enter a command as text. 

AsystenAI Icon

A window with the “Type” mode for entering commands

A window with the Speak modem for giving voice commands

How do I set up an app to work with the AI Assistant?

For the AI Assistant to correctly recognize apps and carry out user commands, the following conditions must be met:

• Give the app a clear and descriptive name, such as “Vacation Plan” or “Vacation Request.”
• In the app description (in English), clearly state its purpose, e.g., that it is used by users to create and submit vacation requests. A detailed description helps the AI Assistant correctly match the app to the user’s command.
• The application must be available in the Production version. Draft versions are not supported by the AI Assistant.

Example

If there is an application in the system for submitting vacation requests, a user can issue the following command:

“I want to take vacation from August 10 to August 15, 2026.”

The AI Assistant will recognize the user’s command, open the appropriate application, and automatically populate it with the relevant data. The user can then verify the entered information and save the request.